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1. Are Team Pasco website pages also required to be ADA compliant?

Yes. Team Pasco is just as important as the public site and all documents uploaded or pages created on the intranet are required to be compliant moving forward.

2. Are Team Pasco document center documents (PDF) also required to be compliant (_wcag)?

Yes.  The public site and Team Pasco are both required to be compliant.  The easiest way to differentiate a complaint document from a non-compliant document posted on our website, is to look for the “_WCAG” tag. This will make it easier when performing audits in the future.

3. Is it better to use a link to outside sources when posting to the website?

Yes. This not only applies to flyers, but any website or documentation being provided via an outside source. We display a redirect message on our website every time someone clicks on an external link letting them know they are leaving our site.

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1. What is the County’s DUNS #?

069677953

2. What is the County’s CAGE Code?

3LVD3

3. What is the correct entity title for Pasco County for applications on DUNS?

Pasco, County Of

4. What Department is responsible for renewing the SAM registration to be eligible for Federal Awards?

The Office of Management and Budget.

5. What is the EIN #:

596000793

6. Do I need to get to do a RLS to the County Attorney for an application?

No, only upon award of the grant will require a RLS for legal review as it is a binding contract with the funding agency with the County.

7. Do I need to get BCC approval to apply for a grant

No, the County Administrator has been given signature authority to sign all grant applications. Awards must be taken to the BCC for acceptance and approval along with a budget resolution.

8. When should I identify the match source if there is a requirement in the application?

At the time of application, you should work with your analyst in OMB to ensure you identify a funding source.

9. I registered on Grants.Gov, who can assign roles within the system for Pasco County?

Contact the Grants Coordinator in the Office of Management and Budget for role assignment.

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1. Who should I contact if I have questions about my payroll or our department?

You can reach out to our Administrative Assistant, Mary Sue Bean-Fick, via email or phone at (727) 929-2755 Ext. 6907 or our Administrative Secretary, Barbara Goble, via email or phone at (727) 929-2755 Ext. 6913.

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1. What is a Public Record?

Public records are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software or other material, regardless of physical form or characteristics or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. It is critical to understand that format, media type, or duplication does not affect the public record status of information created or received by a public agency.

2. What is Pasco's Policy on PRRs?

The Public Records Request Administrative Policies and Procedures Manual (100-10) can be found below. 

PRR Admin Policies and Procedures Manual

3. Does a PRR have to be made in writing?

Public records requests can be received through mail, email, walk-in, telephone, or via GovQA in the Customer Service Center online. The law does not require the requester to identify themselves, or put the request in writing.

4. How much time does a PRR take?

Departments receiving PRRs will acknowledge and produce the requested records within a “reasonable” amount of time. The requester will be acknowledged by the receiver and/or the PRR system immediately. The easier it is to comply with the request, the shorter the amount of time it should take to produce.

5. How long do I have to keep my records?

Public Records must be maintained in accordance with the State of Florida General Records Schedule for State and Local Government Agencies. If you have questions about whether or not your boxes are ready to be destroyed and would like to schedule an assessment, contact Courtney McDarby, Enterprise Document Manager: cmcdarby@pascocountyfl.net or call 727-847-2411 x 7474.  

General Records Schedule

6. How do I dispose of my old records?

Complete the “Record Disposition Form” and Email this to Courtney McDarby, Enterprise Document Manager: cmcdarby@pascocountyfl.net or call 727-847-2411 x 7474.  If you have questions about whether or not your boxes are ready to be destroyed, contact Courtney to schedule an assessment.

Record Disposition Form

7. What if a record has personal information?

PII, or Personally Identifiable Information, includes personal names, addresses, phone numbers, emails, etc. Consult your Document Management & Governance Team if you are unsure of a document’s exempt or confidential status.

8. What laws govern Public Records?

The Pasco County PRR policy is in compliance with Chapter 119 Florida Statutes, Government In The Sunshine Manual, and the Florida State General Records Schedule.

9. Does a PRR cost money?

Section 119.07(4), Florida Statutes sets the fees for specific copies. The fees for all other supplies are determined by the actual cost of item. Any record that is already in electronic format and is considered easily accessible should be provided at no cost. Pasco County policy provides as a courtesy the first 15 copies for any letter or legal size document to be provided as at no cost. Section 119.07(3)(d), Florida Statutes allows for labor to be charged if it is extensive in time and effort.

Florida Statute 119.07

10. What is a Record Management Liaison Officer (RMLO)?

An RMLO is designated by each ACA for each branch and each department as the liaison to the Document Management & Governance Team. RMLO’s are the primary custodian of public records for their branch/department. They are responsible for completing PRR’s, tracking and maintaining public records, abiding by all public record retention policies & procedures, and disposing of public records in accordance with the public record disposition policy.  

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1. Can I wear a respirator while performing my job?

Wearing a respirator is only permitted if you have been medically cleared and fit-tested to wear a respirator.

2. What is a confined space?

A confined space is an area/location that meets all three of the following criteria: Is large enough and so configured that an employee can bodily enter and perform assigned work. Has limited or restricted means of entry or exit (eg. tanks, vessels, silos, storage bins, hoppers, vaults and pits). Is not designed for continuous occupancy.

3. What air monitoring needs to be performed prior to entering a confined space?

Air monitoring should be performed prior to entry. At a minimum, oxygen and LEL levels need to be monitored. In addition, if other toxins are suspected, then those levels also need to be monitored (eg. CO, H2S, Cl2). Air within a confined space should be monitored prior to entry in the following order: Oxygen - test for oxygen first in order to be sure you get an accurate LEL reading. Most combustible gas meters are oxygen-dependent and will not provide reliable readings in an oxygen-deficient atmosphere. Oxygen levels should be between 19.5 and 23.5%.

• LEL - test flammable gas/vapor levels due to the threat of fire and/or explosion, which can be an immediate and life threatening hazard.
• Toxic air contaminants - test for impurities such as carbon monoxide (CO), hydrogen sulfide (H2S) and/or chlorine (Cl2).

4. When do I have to wear a hardhat?

Anytime there is an overhead hazard present.

5. What is the service life for fall protection?

General guidelines from OSHA, ANSI and most manufacturers state fall protection equipment does not have a specified shelf-life or life expectancy. However, their stance on this issue strictly depends upon manufacturer. Still, routine inspection of all fall protection should be done per manufacturer guidelines.

6. What is the difference between lockout and tagout?

Lockout is the placement of an energy isolation device on a piece of equipment to render it inoperable. A lockout uses a lock to hold an energy-isolating device in a safe position and prevents the energization of the machine or equipment. Tagout is when a tag is placed on a piece of equipment to indicate that the equipment being controlled may not be operated until the tagout device is removed.

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1. What does GIS stand for?

The acronym "GIS" stands for Geographic Information Systems.

2. What is a Geographic Information System (GIS)?

GIS is a system of computer software, hardware, data, procedures and personnel combined to help, manipulate, analyze, and present information that is tied to a geographic location.

3. Which software does PCU GIS use?

The County GIS software standards consist of the Environmental Systems Research Institute Inc. (ESRI) products and Google Inc. geospatial services and software. The ESRI standard includes the ArcGIS & ArcPro line of desktop and server software product lines.

4. How do I report discrepancies in the data?

Information about Data Discrepancies can be forwarded to the PCU Assets, GIS & Mapping Team. Send comments to: utilitiesgis@pascocountyfl.net

5. How does PCU use GIS?

Pasco County departments use GIS for a variety of applications. GIS is used in Planning, Public Safety, Environmental Protection, Infrastructure Management, and numerous other applications.

6. What Apple, Android and Windows Mobile Apps do we currently use?

PCU GIS & our Teams are using mobile apps to connect, collect and share information and provide another channel for customer service.

• ESRI - Explorer  
• ESRI - Collector   
• ESRI – Field Maps  

7. What kind of data is used in a GIS?

GIS uses two types of data: spatial and attribute.

8. What is spatial data?

Simply put, spatial data is digital maps and photographs. The data has special properties that allow the data to be viewed and analyzed on a computer. Spatial data can be further defined as vector and raster. Vector data has features made up of points, lines and polygons. Raster data is made up of pixels (picture elements). 

9. What is attribute data?

Attribute data is what we know about a feature. Examples of attributes include address, name, size, value, etc. Attributes are usually stored in databases or spreadsheets. In a GIS, attributes can be linked to spatial data.

10. What is the value of linking spatial and attribute data?

Linking spatial and attribute data allows the user to analyze the relationships between the location of features and their attributes. For example, you can find all of the valves within one mile of a location that are over 2” in size.