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Posted on: February 10, 2020

Microsoft Word - What is Readability?

"Readability and legibility are key considerations for all users. For people with disabilities, these attributes can be essential to a successful user experience." - Harvard University

  • Write content at a level appropriate to the context and to the target audience. 
  • Use clear and simple language. 
  • Use WORD to access readability statistics.
  • First, Set Up: File - Options - Proofing - Check the boxes for "Grammar with Sp...
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Microsoft Word Training and ADA Information Pasco U - Training & Development
Posted on: January 22, 2020

Detailed ADA Videos

Need detailed ADA document compliance information?

New! You can find detailed ADA video training on Team Pasco on the following topics: Adobe Pro DC Forms, Word Documents, Excel Spreadsheets, Email, Microsoft Office, PowerPoint, InDesign and Social Media. Each video is just under one hour in length.&n...

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Additional Info... Pasco U - Training & Development
Posted on: December 30, 2019

How to Customize the Ribbon in MS O365

O365 looks slightly different than the 2010 version but does so much more. Learn how to easily customize the ribbon in Word, Excel, PowerPoint and Outlook.

Make Office work for you! 

You can personalize your ribbon to arrange tabs and commands in the order you want them, hide or unhide your ribbon, and hide those commands you use less often. Also, you can export or import a customized ribbon.&nbs...

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Customize the Ribbon in Office Pasco U - Training & Development
Posted on: December 27, 2019

Learn Word with This Document!

Unlike old-school user guides, this doc is yours to tailor exactly for your needs. Reading it will teach you some basics about Word, but this document isn’t just for reading. It’s for editing too, so you can learn by doing.

Open this eight page document and learn how to use the new Word.  It's an easy and fast way to learn the basics.  

Pasco U - Training & Development
Posted on: December 23, 2019

How to Customize Edge

Easy and quick directions to help you get started with Edge.

YouTube Training - How to Customize Edge

Text Based Training - How to Customize Edge 

(County computers will continue to use the IE 11 browser. In some cases, Chrome or Firefox is required, depending on the program.) 

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Pasco U - Training & Development
Posted on: February 13, 2020

ADA Fast Fact 2-13-2020

Hyperlink Images

In Word (and PowerPoint) when an image (Picture, Chart, etc.) is used to create a Hyperlink, the alternative text for that image should present:

  •  the purpose of the link
  •  the content of the image
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Pasco U - Training & Development
Posted on: February 6, 2020

ADA Fast Fact 2-6-2020

Hyperlinks

When creating links - 

  • Descriptive: Clearly describe the function
  • Concise: Brief but comprehensive
  •  Use a key word or words, not the entire sentence.
  •  Documents that are designed for printing should include the full URL.
  • The descrip...
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Pasco U - Training & Development
Posted on: January 30, 2020

ADA Fast Fact 1-30-2020

Review Spelling and Grammar

  • Word and PowerPoint cannot identify all errors.
  •  A human review of the document is needed. 
  • Plain language and automated spelling and grammar tools help create materials that are easy for your users to understand.
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Pasco U - Training & Development
Posted on: January 23, 2020

ADA Fast Fact 1-23-2020

Six Principles of Plain Language

1. Write for your audience.

2. Focus on the most important information.

3. Use technical or complex terms only when necessary.

4. Use active verbs and personal pronouns.

5. Explain unknown acronyms and abbreviations.

6. Use proper punctuation.

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Pasco U - Training & Development
Posted on: January 16, 2020

ADA Fast Fact 1-16-2020

Passive Sentences in Word

  • Increase the use of active voice if the Passive Sentences score is over 20% 
  • Example: The inaccessible document was written by Megan. (Passive voice) Megan wrote the inaccessible document. (Active voice)
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Pasco U - Training & Development
Posted on: January 9, 2020

ADA Fast Fact 1-9-2020

Readability

  • Write content at a level appropriate to the context and to the target audience. 
  • Use clear and simple language. 
  • Use WORD to access readability statistics: File, Options, Show Readability Statistics, OK 
  •  Sentences per par...
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Pasco U - Training & Development
Posted on: January 2, 2020

ADA Fast Fact 1-2-2020

Font and Font Size

  •  The font style should be Calibri, Arial, or Times New Roman. There are  other acceptable fonts, but for consistency across documents, Calibri and Arial are preferred.
  •  The font size should be 12 or larger for a WORD document.
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Pasco U - Training & Development